501(c)(3) Charitable Organization

Challenge

A large 501(c)(3) charitable organization was spending over $300,000 annually on outdated IT infrastructure with poor performance. Legacy systems were expensive to maintain, slow, and limiting the organization's ability to serve their mission effectively.

Solution

Docent Solutions implemented a comprehensive infrastructure modernization:

• Migrated from expensive proprietary systems to Ubuntu LTS infrastructure
• Consolidated 15 physical servers to 5 efficient virtual machines
• Implemented MariaDB for improved database performance
• Deployed Nextcloud for secure file sharing across 200+ staff
• Automated backup and disaster recovery processes
• Established ongoing managed services for maintenance

Results

• $300,000+ annual cost savings in infrastructure and licensing
• 60% improvement in application performance
• Zero downtime during 90-day migration
• Staff productivity increased through better collaboration tools
• More funds available for the organization's charitable mission